85955 Territorial Road

Eugene, Oregon 97402

541/935-2100 Fax 541/935-6107



BOARD MINUTES                                                  AUGUST 15, 2005

Crow High School                                                        7:00 PM



___________________________________              ___________________________

Board Chair Signature                                                                             Superintendent Signature

_______________________________________________                  ____________________________________

Approved                                                                                               Corrected


6:00 PM          Executive (Non Public) Session.  Session under the authority of ORS 192.660 (1) Negotiations


7:00 PM          1.0       Preliminary Business – Public Session


                        The meeting was called to order at 7:07 by Board Chair, Jeff Ramp.  In attendance were the following:  Board Directors, Mike Wiederhold, Paul Atkinson, Dean Livelybrooks and Andy Stahl-Wellborn.  Staff Present: Superintendent, Eileen Palmer, AES/LES Principal, Kathy Holvey, CHS/CMS Principal, Ron Osibov, Administrative Assistant, Lee Ann Hartwig, Teachers: Kim Ramp, Janell Hampshire, Rod Cooper, Marshall Sperling. Patrons: Sherry Stahl-Wellborn, and Kyle Rolnich. Special Guests, Anne Williams, St Vincent De Paul. Alan, West Lane News Report.


1.1              Call to Order and Flag Salute were held.

1.2              Review and acceptance of agenda

1.3              Approval of Regular Board Minutes August 1, 2005


Moved by Andy Stahl-Wellborn, seconded by Paul Atkinson, and carried 5-0 to accept corrected August 1st, 2005 Board Minutes.


1.4              Next Board Meeting September 12, 2005, Lorane Elementary

7:00 PM


1.5              Introduction and Comments of Guests and Representatives


a.                   Anne Williams, Housing Director with St. Vincent De Paul spoke to the board regarding the possibility of St. Vincent De Paul working with the district on the “HOMES” project possibly getting a grant together with larger housing providers.  Potential Partnership.  Provide a vision of how it might work, and get some straight answers on how it might 5 to 6 years out. Discussion was held regarding Self Help housing to Rural Communities. Programs would require 600 hours of homeowner’s time on the homes.  Homes would be built together and no one could move into the homes until all the homes were complete. Other rural communities face the same challenges and could gain experience, more students due to declining enrollment, and more affordable housing for young families.  A sense of pride is developed by the families for homes they helped build.  The district would retain ownership of the properties and would lease the lots from the district.  Discussion was also held regarding building and selling one home to support building another home.  A grant could be available to support 1 to 2 years worth of staffing.  Further discussion was needed regarding the grant or grants available as well as water source exploration.

b.                  Sherry Stahl Wellborn spoke to the board regarding a Volunteer program that she is working on at Lorane Elementary, called the “Powerful Child”. It would consist of 15 volunteers to work on special projects or hands on help for the teachers of Lorane. She also wanted further information regarding getting volunteers being fingerprinted and background checks.  The district office can provide this information as needed.


1.6              Board Chair Report


a.       Board Chair, Jeff Ramp spoke to the board and gave current policy information to all board members regarding the job of the board and speaking to the media.  Board Chair is the spokesman for the district in speaking to the media.  Director Andy Stahl-Wellborn stated he would make his personal opinions known if asked and that he would only go by policies if he voted on them.

b.      Kim Ramp presented to the board a survey letter from the Teachers (see attached) on the recent information submitted to the media in regard to the use of candy in the CAL school district.  Teachers are concerned that the media has been misinformed regarding how much candy is used through out the district and this makes the district and teachers look poorly to our patrons. Some teachers use small candy rewards but the media was lead to believe that all teachers use large amounts of candy and candy is given out by all teacher 3-4 times a day.

c.       Board Goals will be discussed with Administrative Staff at the August 24th, meeting, to determine their rolls in the goals

d.      Discussion was held regarding the current water use in Lorane by the grange, church etc.  Further investigations on these water rights will be collected and documented and a new formal letter will be drafted by the district’s attorney


1.7              Staff Reports


a.                   Superintendent Report (see submitted report)

b.                  Principal, Ron Osibov (no report submitted)

c.                   Principal, Kathi Holvey (no report submitted)


2.0              Review and Correspondence of Board


None at this time


3.0              Consent Agenda


The following procedures for the consent agenda are established by Policy.  The Superintendent recommends adoption by single consent motion the following listed items which are identified on the agenda by a double **.  Any of these items may be removed from the consent agenda by the director notifying the Superintendent at least 24 hours prior to meeting that the director will request that the item be considered separately and as regularly listed on the agenda.  Items that remain on the consent agenda will be acted upon following the “Preliminary Business.”


The affected individual, organizations or institutions shall be notified that the item has been removed from the consent agenda and informed of the approximate time for consideration.  Persons who request an opportunity to address the board prior to action shall be granted 15 minutes for such presentations.  If a director request the removal of an item at the meeting without prior notification, that item will be considered at the next regular board meeting.


4.0              Financial


4.1              Student Body Accounts

4.2              District Accounts

4.3              Check Register Payment of Claims against the District August 2005

4.4              General Fund Financial Summary


Moved by Dean Livelybrooks, seconded by Mike Wiederhold

Carried 5-0, to accept the reporting of agenda items 4.1, 4.2, 4.3,

And further approves the payment of claims against the district

Listed in agenda item 4.3.



5.0              Curriculum


a.       The board took a tour of the newly remodeled computer lab at the high school.  Maintenance Supervisor, Mike Proffitt built new laminate counters and Ken Hamilton and Teri Robertson painted the old yellow walls white. Computers have been updated and added to serve more students.


6.0              Students


a.                   No report at this time


7.0              Transportation, Buildings and Maintenance


8.0              Policies


a.       Discussion was held regarding the 2 possibly 3 openings on the Budget Committee for 2005/2006 Budget.  Notice will be made available through the District News Letter and via the web site for any interested patrons.

b.      Candy Policy


Director, Andy Stahl-Wellborn presented his version of a

Policy regarding the use of candy in the district.  It was

Presented as follows:


The CAL District promotes a safe and healthy environment for

All students.  In support of that goal, district employees shall

Not provide candy or soft drinks to students during normal

Instructional hours, i.e., from 8 a.m. to 3 p.m. on weekdays. 

This policy does not affect after-hours activities, such as

Sporting events, fairs, fundraisers, dances or parties.


9.0              Personnel


a.                   Head Football Extended Contract

b.                  CHS Volleyball Coach Extended Contract

c.                   Band Director, Extended Contract

d.                  Boys Basketball Coach Extended Contract

e.                   Girls Basketball Coach Extended Contract

f.                    Boys Baseball Coach Extended Contract


Moved by Dean Livelybrooks, seconded by Mike Wiederhold and

And carried 5-0 to accept the following personnel for Extended

Contracts for 2005/2006. Chris Miller, $3000.00, Shane Mattenley,

$3000.00, Pat Dixon, $3000.00, Ron Nehrer, $3000.00, Jason

Gard, $6,000.00.


Extended Contract for Rally Advisor has not been finalized at this



10.0          Items for Next Agenda


a.                   Homes Information (Infrastructure costs)

b.                  Further Questions for St. Vincent De Paul

c.                   Board Goals


Meeting adjourned at 8:55