85955 Territorial Road

Eugene, Oregon 97402

541/935-2100-Fax 541/935-6107


School Board Meeting                                                 February 12, 2007

Crow High School                                                          7:00 PM


Board Chair:__________________________________Superintendent:____________________



6:30 PM            Executive Session (Non Public Session) Session under the authority of ORS 192-660 (1) Personnel (2) Evaluations


7:00 PM            Meeting called to Order


Board Chair, Jeff Ramp called the meeting to order at 7:29 PM.  Present were directors, Paul Atkinson, Dean Livelybrooks, Andy Wellborn, and Mike Wiederhold.  Staff present:  Superintendent, Dr. Eileen Palmer, Administrative Assistant, Lee Ann Hartwig, Principals, Ron Osibov, and Kathi Holvey. Teachers, Maria Zile and Krin Hunt.  Patrons present: Lil Hughes, Joe Heitzman, Tracy Bouchet, Billy Anderson, Teresa Evans, Coleen Jentzsch, Heather Pennington, and Miriam Sisson.


1.1               Call to Order-Flag Salute

1.2               Review and Acceptance of Agenda

1.3               Approval of Minutes Regular Board Meeting, January 8, 2007


Moved by Andy Wellborn, seconded by Mike Wiederhold, and carried 4-0-1 Paul Atkinson, abstained to accept the corrected January 8, 2007 regular board meeting minutes.


1.4               Introduction and Comments of Guests and Representatives.


a.       Anita Lavassur spoke to the board regarding the recent audit for the 2006/2007 school year.  She informed the board the district financial records were in order and that they were getting the best bang for their buck by going through the ESD and their expertise for business services.

b.       Jackie Turle from the Lane ESD spoke to board regarding the Lane ESD 2007-11 Local Service Plan which includes services for:


·         Students with Special Needs

·         School Improvement

·         Technology

·         Administrative and Support

·         Additional Services


c.       Miriam Sisson spoke to the board regarding her concerns that staff is not qualified or responsive to the bullying at Lorane Elementary.  She believes that Lorane is understaffed and would like the board to investigate this problem.  Coleen Jentzsch though it would be good for the district to have some assemblies district wide regarding Bullying.



1.5               Board Report




1.6               Staff Reports


a.                   Superintendent, Dr. Palmer


·         Andy Wellborn spoke regarding the recent Middle School committee meeting.  Consensus was established that the district needed to find more ways to bring the elementary schools together either through drama productions, and other various activities.  To have earlier orientations for the 6th graders coming over to the Middle School.  That no hard data had been established regarding student behavior.  That the district and schools needed to be consistent with the rules in the handbooks and enforce them.  Test scores need to be addressed and monitored.

·         Jeff Ramp spoke regarding the recent and on going Facilities Committee report.  Discussion was held regarding the needs to budget for next year roofing needs. To enclose the doors going into the gym with a foyer, working with students to create this foyer that would house trophies and awards.  This would incorporate the ticket booth area and free up the area as you go into the gym.  The need for a bond to be passed to add an additional classroom wing for the middle school and high school thus freeing up the band room to be used for band purposes only.  Possibly an additional gym and kitchen to be built to improve food service program that is currently being transported from Applegate to the students at CHS/CMS.


b.                   Principal, Ron Osibov (see submitted report)

c.                   Principal, Kathi Holvey (see submitted report)

d.                   Jason Gard, Athletic Coordinator (see submitted report)


1.7               Student Report


a.                   None at this time


2.0        Review and Correspondence of Board


a.                   West Lane News Letter


Serif Publishing Company advising the board that a meeting held on January 22, was not in compliance with the Oregon Attorney General and violations such as this can be reported to the Oregon Ethics Commission received a letter.


The board clearly did not realize they were not in compliance and will make every effort to see that this problem does not occur again.




3.0        Consent Agenda


The following procedures for the consent agenda are established by Policy.  The Superintendent recommends adoption by a single consent motion the following listed items which are identified on the agenda by a double**.  Any of these items may be removed from the consent agenda by the director notifying the Superintendent at least 24 hours prior to the meeting that the director will request that the item be considered separately and as regularly listed on the agenda.  Items that remain on the consent agenda will be acted upon following the “Preliminary Business.”


The affected individual, organizations or institutions shall be notified that the item has been removed from the consent agenda and informed of the approximate time for consideration.  Persons who request an opportunity to address the board prior to action shall be granted 15 minutes for such presentations.  If a director request the removal of an item at the meeting without prior notifications, that item will be considered at the next regular board meeting.


a.                   Lane ESD Service Claim Resolution


Moved by Dean Livelybrooks, seconded by Andy Wellborn and carried 5-0 to accept the Lane ESD Service Claim Resolution for 2007/2008.


4.0        Financial


4.1               General Fund Financial Summary

4.2               Check Register Payment of Claims against the district January 2007

4.3               Student Body Accounts


Moved by Mike Wiederhold, seconded by Paul Atkinson and carried 5-0 to accept the reporting of agenda items 4.1,4.2,and 4.3 and further approves the payment of claims against the district listed in agenda item 4.2.


4.4               Budget Calendar


Moved by Dean Livelybrooks, seconded by Paul Atkinson and carried 5-0 to accept RESOLUTION NO 07-02 District Budget Calendar for 2007/2008 Budget.


5.0        Curriculum


a.       Discussion was held regarding the reading programs that the elementary teachers have been reviewing.  The discussion to go with McMillian/McGraw Hill was being determined.


6.0        Transportation, Building and Maintenance


a.                   No report submitted at this time


7.0        Policies



8.0        Personnel


a.                   Superintendent, Resignation

b.                   Dorinda Hoag Retirement


Move by Dean Livelybrooks, seconded by Mike Wiederhold to accept the letter of retirement for Dorinda Hoag, English Teacher at CHS.  Motion carried 4-0-1 Paul Atkinson absent, (had to leave before meeting ended).


9.0        Items for next Agenda


a.       Special Board Meeting scheduled February 26, 2007 6:30 Executive Session 7:00 PM Regular Board Meeting regarding Superintendent Search, Contract Renewals.


b.       Lane County Sheriff Department- Alma Work Camp March


10.0      Upcoming Events


a.                   Regular Scheduled Board Meeting, Lorane Elementary Library,

March 12, 2007 7:00 PM.