85955 Territorial Road

Eugene, Oregon 97402

541/935-2100 Fax 541/935-6107


BOARD MINUTES                                                                      JUNE 30, 2008

Applegate Elementary                                                                 7:00 PM


Board Chair:_____________________________Superintendent:_______________________



6:00 PM           Executive Session (Non Public Session)  Session under the authority of ORS 192-660 (1) negotiations (2) Personnel


6:45 PM           Supplementary Budget 2007/2008


                   Meeting was called to order by Board Chair Dean Livelybrooks.  Present were directors, Jeff Ramp, Tracy Evans, Denice Goodheart and Andy Stahl.  Staff present: Superintendent, Dr. Don Anderson, Administrative Assistant, Lee Ann Hartwig, Carol May, Georgann Squire, Kathi Holvey, Lindsay Crider, Markay Wilson, Paula May and Bob Drullinger. Patrons present: Richard and Dawn Reeves, Billy Anderson, Sharon Kester, Candy Middaugh, Carrie Warden, Kyle Rolnick, Randall Henery, Lil Thompson, Caren Reardon, and Coleen Jentzsch.  Special Guest: Kevin McCann OSBA.


                        Supplementary Budget Discussion was held regarding the over expenditures in the 2007/2008 budget areas of Food Service and Athletics.  Meeting adjourned at 6:55pm


6:50 PM           Budget Meeting was called to order by board chair Dean Livelybrooks. He opened for public discussion regarding the 2008-2009 Budget.  No comments were received regarding the final review of the budget.  Meeting adjourned at 6:59pm.


7:00 PM           Regular Board meeting was called to order by board chair, Dean Livelybrooks.


                   Agenda was review and accepted


                        Special Guest Kevin McCann from the OSBA was present to recognize Dr. Dean Livelybrooks for his service with the OSBA Board. 


                        Discussion was held regarding the work done on the board goals noting those that had been completed and goals that could be continued in the future.


                        Action Items


                        Moved by Jeff Ramp, seconded by Denice Goodheart and carried 5-0 to accept the following:


                                    A. Consent Agenda Items


·         Billy Anderson and Lance Shelton as Athletic Directors for 2008/2009

·         Tim Pinson as head Football Coach at CHS for 2008/2009

·         Michele Kau as head Volleyball Coach for 2008/2009

·         Becky Critchett as Rally Advisor for 2008/2009


Moved by Andy Stahl, seconded by Jeff Ramp and carried 5-0 to have Superintendent Dr. Don Anderson provide further information to the board regarding going out for a “Local Option Levy.”



                        Organization Board Issues for 2008/2009


The following information was presented to the board regarding Organization Issues for their review. 


(a)                Dave Standridge-Business Manager/Deputy Clerk

(b)                Lee Ann Hartwig and Mike Proffitt-Asbestos Management

(c)                Superintendent, Dr. Don Anderson, High School Principal, Ron Osibov, Elementary Principal, Kathi Holvey, Maintenance Supervisor, Mike Proffitt, Technology Director, Ken Hamilton be designated as Supervisory, Confidential and/or Administrative employees to be excluded from the bargaining units.

(d)                Joe Richards of Luvaas, Cobb, Richards and Fraser, P.C. – Contracted as legal counsel.

(e)                Superintendent, Dr. Don Anderson and Dave Standridge be authorized signatures on all district accounts.  If one of these persons is not available the board chair is authorized as the second signer.

(f)                 Superintendent, Dr. Don Anderson is authorized to apply for federal, state, regional and private grants that may benefit the school district to include obtaining state and federal surplus properties.

(g)                Newspaper of record – West Lane News

(h)                Insurance of Record – Pace

(i)                  Dave Standridge is authorized to make interfund loans from the general fund to special funds as needed to be repaid by the end of the subsequent fiscal year June 30, 2008.

(j)                 US Bank, Siuslaw Valley Band and the local government investment pool be depositories for school funds.


Moved by Andy Stahl, seconded by Denice Goodheart and carried 5-0 to approve the auditor firm for the district of Pauley-Roger & Company.


Moved by Andy Stahl, seconded by Jeff Ramp and carried 5-0 to accept the Supplementary Budget addressing the areas over budgeted (Food Service and Athletics) presented to the board by business manager Dave Standridge for 2007/2008.


Moved by Jeff Ramp, seconded by Andy Stahl and carried 5-0 to approve the Budget as presented by the budget committee for 2008/2009.


Discussion Items


A.      Bond Measure planning, Jeff Ramp would be working towards making this a goal for 2008/2009 to have by August a bond measure committee.

B.       June enrollment numbers per grade

C.      Board goals were reviewed and rollover for 2008/2009 board goals 1 and 2 and review further goal 3 Facilities and add goal related to evaluation process for certified and licensed staff.


Information Items


May Check Registered was reviewed at this time there were no comments.


Items for Next Agenda


·         Board meeting set for August 11, 2008

·         Bond Planning Committee

·         Board Goals

·         Local Option Levy

·         Student Data (Seniors leaving early)

·         Board Chair Selection

·         Superintendent Contract for 2008/2009



Meeting Adjourned at 8:15 pm