85955 Territorial Road

Eugene, Oregon 97402

541/935-2100 Fax 541/935-6107

Board Meeting Minutes††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ††††††††††† March 9, 2010

Lorane Elementary††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ††††††††††† 7:00 PM


Board Chair:__________________________Superintendent:______________________



6:30 pm††††††††††† Executive Session (Non Public Session)Session under the authority of ORS 192-660 (1) Personnel (2) Negotiations (3) Legal Council


††††††††††††††††††††††† Meeting was called to order by Board Chair, Jeff Ramp at 7:09 PM.Present were directors, Dean Livelybrooks, Denice Goodheart, and Darren Willits.Staff present: Superintendent, Susan Nakaba, and Donna Willits.Administrative Assistant, Lee Ann Hartwig was absent due to illness.Scott McComas, Dawn Reeves, Jason Gard, Randy Eshleman, Pam Kersgaard, Barbara Dare, Brandy Dare, Coleen Jentzsch, Kyle Rolnick, Ryan Sisson and Georgann Squire were present.


††††††††††††††††††††††† I†††††††††† Flag Saluate


††††††††††††††††††††††† II††††††††† Agenda was reviewed


††††††††††††††††††††††† III††††††† Public Comments on Non Agenda Items


o        Coleen Jentzsch presented to the board a proposal for the Cougar Wrestling Club,†† this would be an OSAA event sanctioned by the school district.They will need approval soon.The club will pay for transportation and all costs that will occur. A memo of understanding will need to be developed that both parties would agree to.Superintendent Nakaba will draw it up and the board chair Jeff Ramp will approve.


o        Jason Gard, discussed his concerns regarding the opened coaching positions,Superintendent Nakaba explained they are 1 year contracts and will open yearly.He presented his evaluation to show that we want to keep good coaches by doing an evaluation and then rehiring based on the Athletic Directors recommendations.Did not care for parents evaluations due to the unpredictable parents.Jason also spoke of the sportsmanship and the parents code of conduct.He stated he filed a complaint and he never received a call back.Superintendent Nakaba stated the issues in Jasonís complaint were dealt with as personnel matters and she can not share personnel matters with him. Superintendent Nakaba also stated the Athletic Director is in charge of sportsmanship.


IV††††††† Superintendent/Board Chair/Student Representative


o        Superintendent Nakaba submitted the report from Principal, Ron Osibov (see submitted report)Highlights of the report were $3,300.00 were raised for Haiti Relief during a recent Jog-a-thon.,Michele Kauís recent class field trip to Sacred Heart, and the Career fair.


o        Superintendent Susan Nakaba discussed the upcoming Distinguished Services awards held April 1, honoring Certified Employee of the year, Shari McCall, and Classified Employee of the year, Trish Matchulat.Future first Citizens are Ethan Thom, and Zoe Livelybrooks.Discussion was held regarding the meeting held at Lorane March 4th, 2010.The meeting was very productive and well attended.Discussion was held regarding the need for 50 students to be in attendance in order to keep the building open.


o        Board Chair, Jeff Ramp discussed the Erate documents that had been filed and the Technology meeting.The Superintendent evaluation has been completed.A survey in the West Lane Shopper, and the Springfield News currently have released a survey on patrons opinions on whether the West Lane News should come back to the area again, and if patrons were interested in this happening.


V.                 Action Items:


a.                    Consent Agenda


1)                   Approval of Board Minutes February 9, 2010

2)                   Approval of February 2010 check register

3)                   Approval of Tracy Evans Board Resignation

4)                   Approval of Shari McCallís retirement notice

5)                   Final Calendar approval 2010/2011

6)                   Gym floor approval

7)                   Cougar Wrestling Club


Moved by Darren Willits, seconded by Denice Goodheart and carried 4-0 to accept the above consent agenda items as submitted.


Board chair, Jeff Ramp stated the board will interview next month interested patrons, for Board position #2, and appoint for the position during May 2010 meeting.


††††††††††††††††††††††††††††††† VI††††††† Discussion Items:




Moved by Dean Livelybrooks, seconded by Darren Willits to approve the second and final reading of the above policies.Motion carried 4-0


B)      Discussion was held by Dean Livelybrooks, that the district office take suggestions and comments from the public more serious and possibly through a website.Superintendent Susan Nakaba says the district office is very responsive to patrons.Dean felt the district office was not confidential enough and needed to be professional at all times.



Items for Next Agenda:


         Board Appointment/Candidate Interviews


Meeting Adjourned at 8:30 PM